Your right to get your data deleted

What is the right to get your data deleted?

The right to get your data deleted, also known as the "right to erasure," allows you to request Number Plate Systems Pty Ltd, the organization that holds your data, to delete it. In certain circumstances, they are obligated to comply with this request. This right is sometimes referred to as the "right to be forgotten."

What should Number Plate Systems Pty Ltd do?

Number Plate Systems Pty Ltd will delete your data unless an exemption in data protection law applies. They will also inform any third parties with whom they have shared your data about the erasure, except in cases where it would be impossible or involve disproportionate effort.

If your data has been made public online, such as on social networks, forums, or websites, Number Plate Systems Pty Ltd is required to take reasonable steps to inform the individuals responsible for these platforms to delete any links or copies of your data.

When can the organization refuse to erase your data?

Number Plate Systems Pty Ltd can refuse to erase your data in the following circumstances:

• When retaining your data is necessary to uphold the principles of freedom of expression and information, including journalism, academic, artistic, and literary purposes.
• When the organization is legally obligated to retain your data to comply with financial or other regulatory requirements.
• When the organization is carrying out a task in the public interest or exercising official authority.
• When retaining your data is necessary to establish, exercise, or defend legal claims.
• When erasing your data would undermine scientific or historical research, or public interest archiving.

Additionally, the right to erasure does not apply to special category data in the following circumstances:

• When retaining your data is necessary for public health reasons in the public interest.
• When retaining your data is necessary for preventive or occupational medicine, employee work capacity assessment, medical diagnosis, provision of health or social care, or management of health or social care systems or services. This only applies if the data is being used by or under the responsibility of a professional bound by professional secrecy obligations, such as a health professional.

If an exemption applies, Number Plate Systems Pty Ltd can either fully or partially refuse to comply with your request. They can also refuse your request if it is deemed "manifestly unfounded or excessive" according to the law.

There is no fixed definition of what constitutes a "manifestly unfounded or excessive" request. It depends on the specific circumstances of the request. For instance, an organization may consider a request to be "manifestly unfounded or excessive" if it is evident that the sole purpose of the request is to harass or disrupt the organization.

In such cases, Number Plate Systems Pty Ltd may:

• Request a reasonable fee to process the request.
• Refuse to process the request.

In either scenario, they will inform you of their decision and provide a justification.

If, after considering your request, Number Plate Systems Pty Ltd decides not to delete your data, they are still obliged to respond to you. They should explain the reasons behind their decision and inform you of your right to file a complaint with the relevant data protection authority, such as the ICO (Information Commissioner's Office), or seek redress through the courts.

Request to delete data email template

Below please find a email template you can use to ask for data to be deleted by Number Plate Systems services address the email to info @nptracker.co.za

 Dear Number Plate Systems Pty Ltd,
 
 I hope this email finds you well. I am writing to request the deletion of specific data associated with my individual profile held by your organization. I understand that this request falls under the right to erasure as outlined in data protection regulations.
 
 Please find below the details of the data I would like to be deleted: [Specify the specific data or information you want to be deleted, providing as much detail as possible to assist the organization in identifying and locating your data].
 
 I kindly ask for your prompt attention to this matter and the confirmation of the successful deletion of the specified data from your systems. If any additional information or verification is required to process this request, please let me know, and I will be glad to provide it.
 
 Thank you for your cooperation.
 
 Best regards,
 [Your Name]
 [Your Contact Information]