NPS-ACCESS

View our help and tutorial on Quick_Setup_Scanner.
NPS-ACCESS is the scanner app that integrates to the NPS-CLOUD servers to realize visitor management and a record-keeping system.
It is our flagship Android visitor scanner application capable of scanning and decoding South African Drivers licence & Motor vehicle disk barcodes, testing vehicles against the national Suspect vehicle database of NP Tracker.

Datasheet280 NPS-ACCESS. Visitor detail scanner including drivers license and motor vehicle license disk scanner

With no visitor log book out in the open, your list is safe and secured on NPS-CLOUD
Swap your paper logbook for a smart visitor management solution.
For help on scanning and list of tested devices see this post.

Capabilities

The Android app to scan and decode:

• South African Vehicle Licence disks.
• South African Drivers Licence cards.
• South African Identity Document cards.

NPS Access Scanner uses the camera on your phone to read barcode information and look up the NP Tracker suspect vehicle database and/or private hotlists uploaded to http://www.npscloud.co.za. Use any number of scanners linked to your account - you only pay for the package you selected NOT for each scanner.

Cost & Pricing

Our system is designed to keep our clients running costs to a bare minimum. We even provide each user with free credits per month.
You DO NOT pay per device, in fact, you can have an unlimited number of linked scanners linked to your NPS-CLOUD account at no additional fee.
Our pricing model is broken down into two parts (1) Pay as you go AND (2) Data storage

Pay as you go

You select a package that suits your needs it may range from 300 to 1 million credits loaded to your account per month.
With these credits it enables your linked scanners to scan and show the content to the operator.
We have designed a package selector to aid you in determining the correct package to select based on the estimated number of scans and type of scans you will be doing please see our online package selector

Data storage

To save on cost you can opt not to save the scanned records in your NPS-CLOUD account alternatively we have the following options available:

• 30 days - R49
• 90 days - R149
• 180 days - R269

Please see the subscription section on your NPS-CLOUD Account -> Settings page for a complete list of functions enabled through the above subscriptions.

Pros

• Old-fashioned book-based systems are difficult to use, people provide fake info and peoples info is exposed. A digital system provides an audit trail that’s easy to create and access
• South African Vehicle Licence Discs (SAVL) & South African Drivers Licenses (SADL) are digitally scanned, thus eliminating errors* * A quick scan of the SAVL disc and the SADL is all it takes to collect the necessary information to record their visit to the facility.
• Real-time reports - Know what happens when it happens.

Usage

Scanning a barcode is dependant on the phone hardware including the camera we found good results from if:

• cameras with higher than 5megapixels
• good lighting when scanning the barcode (ensure NO flash reflections are on the barcode when using your flash)
• having the complete barcode in the viewfinder
• image does not blur (keep your hand steady).

Link scanner to your NPS-CLOUD account

To link your scanner to your NPS-CLOUD account:

• Option 1: (easiest)
  • You can either log into www.npscloud.co.za from a PC/laptop or another phone then scan the code with your NPS-ACCESS scanner app on your phone
  • Scan the barcode on the NPS-CLOUD dashboard with the NPS-ACCESS scanner app.
• Option 2:
  • Log into www.npscloud.co.za from your phone take a screenshot of the barcode and send this screenshot to another phone then scan the barcode with your NPS-ACCESS scanner app on your phone
• Option 3:
  • Log into www.npscloud.co.za then go to [NPS-LIC & NPS-ACCESS] -> [Scanner token] and copy the token key (in bold under the barcode) paste this in your NPS-ACCESS scanner app click on settings (the gear icon) then on Scanner access token and paste the token key copied above

Scanning

When scanning the barcode ensure that the barcode is completely in the viewfinder.

Logging

Give each scanner a unique device identifier helps when having more than one device linked

App

Scan in

License disk

Scan the visitors Motor vehicle license disk barcode with the scanner, the app will decode and show the MVDP for the operator. The vehicle record will be saved in the NPS-CLOUD visitor record page.

DL/ID card

Scan the visitor's Drivers license or ID card barcode with the scanner, the app will decode and show the DLDP for the operator. The Drivers info will be shown to the operator ONLY not saved to NPS-CLOUD until he selects Consent.

Scan out

License disk

Scan the visitors Motor vehicle license disk barcode with the scanner, the app will decode and show the MVDP for the operator. The vehicle record will be saved in the NPS-CLOUD visitor record page.

DL/ID card

Scan the visitor's Drivers license or ID card barcode with the scanner, the app will decode and show the DLDP for the operator. The Drivers info will be shown to the operator ONLY not saved to NPS-CLOUD until he selects Consent.

Scanner settings

User Name

Name available on the main screen of the app. (Above the Scan In button)

Contact details

Contact number to show on the main screen of the app. (in the top bar)

Scanner identifier

Give the scanner a unique name to identify it on the NPS-CLOUD reports.

Scanner access token

This is your NPS-CLOUD account access token you can either scan the barcode available on your NPS-CLOUD dashboard OR enter the code manually available under the NPS-API menu in you NPS-CLOUD account.

Scanner counter

This is the total count for scans done by the scanner.

When scanning, decode

RSA Vehicle license disk

Enable scanning and decoding the PDF417 barcode on Motor vehicle licence disks.
The app will scan decode and display the MVDP to the operator.

General settings

Use light

Switch on the devices flash when scanning the barcode - used in poor lighting conditions.
When using the flash ensures that the flashlight do not reflect in the barcode this will negatively influence the detection and decoding of a barcode.